Q. I accept a baby problem. Is there any way in Microsoft Word 2003 to acceptation addresses into commitment labels? Aback I had assignment I fabricated Rolodex cards, but I cannot acquisition annihilation in Word to acquaint me how to do that. I fabricated business cards but I alone had to put one abode in. It does not assume to assignment with altered addresses.
My authority tells me I accept to cut and paste. Maybe you can acquaint me what to do?
Ingrid Fugate, Las Vegas
A. Your Word software includes a mini-database affection that will let you actualize computerized Rolodex-type cards and again save them for accessible use–either for acclamation individuals or sending a anatomy letter to those on a list.
Click on Tools and again aces the Letters and Mailings command from the drop-down list. Click on Mail Merge and you will get a area on the appropriate of the awning that will airing you through entering names into a account with acceptable fields for First Name, Last Name, address, etc. These lists can again be adored in a architecture alleged MDB and again recalled by application the aforementioned Tools/Mail Merge command set.
You can actualize altered lists for altered groups. and it is additionally accessible to adapt the fields acclimated in anniversary database. Abounding association use this apparatus not alone as a commitment apparatus but additionally as a blast directory.
Q. I accept been application Publisher 98 and afresh ran into a botheration aback I took my CD to a bounded “mom and pop” business centermost for printing. They run Office 2003 and aback he endless my Publisher 98 file, the argument boxes move and it is all-important to go through the absolute certificate and apple-pie it up. I approved to save it application PostScript, with no success.
Nicole Sullins @calis.com
A. The botheration of aberrant movement of the frames, images, argument boxes and added elements in Microsoft Publisher is belled amid association who do desktop publishing like yourself, Ms. S., and those who use it to body Web pages.
The botheration is that Publisher doesn’t appear with the aforementioned full-powered “lock” commands that abundant of the aggressive software offers. Without accepting into abstract questions, like the actuality that this adeptness to dynamically change a page’s apart elements as altitude change is additionally a abundant strength, a lot of us accept taken acute measures.
A accepted fix is to use a appropriate accurate angel architecture alleged PNG (portable arrangement graphics) to save anniversary folio of a certificate and again accept the book boutique use them in lieu of Publisher files. PNG files are uncompressed images like better-known JPGs and GIFs, but they additionally admittance a user to save them in aerial resolutions–up to 300 dots per inch–that accomplish them acceptable for a abundant abounding book jobs.
You will acquisition the PNG architecture as a best beneath the Save As command beneath Book in Publisher. Your “mom and pop” printer will not be able to amount PNG files aback into Publisher, but it’s no assignment at all to artlessly book anniversary folio as a photo image.
Contact Jim Coates via e-mail at [email protected] or snail mail at the Chicago Tribune, Room 400, 435 N. Michigan Ave., Chicago IL 60611. Questions can be answered alone through this column. Add your point of appearance at chicagotribune.com/askjim.
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